Terms of Service

1. Agreement to these terms

These Terms of Service (“Terms”) are a binding agreement between you and Official Status, LLC (“Official Status, LLC”, “we”, “us”), the company that provides Status Vault. Status Vault is a product of Official Status, LLC. By messaging a Status Vault WhatsApp number, joining a Status Vault Studio Pod, using a claim link, signing through Status Vault, or using https://vault.official-status.com, you agree to these Terms and to our Privacy Policy.

If you use Status Vault on behalf of a company or loanout entity, you represent that you are authorized to bind it, and “you” includes that entity.

2. Eligibility

You must be at least 18 years old and legally capable of entering into binding contracts in your jurisdiction. Status Vault must not be used to execute agreements on behalf of a minor.

3. The service

Status Vault ingests audio, stems and links shared in WhatsApp through the official WhatsApp Business Platform (Cloud API), preserves them in a versioned web vault, and lets collaborators prepare and execute split sheets, producer agreements and letters of direction through private WhatsApp Flows or a browser signing page.

Dual-Rail ingestion

• Studio Pods (Rail 1): groups created by Status Vault through the Cloud Groups API, limited to eight participants including the Status Vault number. Participants join only by tapping an invite link. Interactive messages and Flows are not available inside groups, so signing always moves to private 1:1 chats.
• Forwarding and claim links (Rail 2): for chats with nine or more people, participants forward files and links to Status Vault in a private 1:1 chat. Producers and managers may share Status Vault claim links — signed, single-purpose links that expire after 72 hours — so collaborators can start a conversation with Status Vault themselves.

Features may change as we improve the service or as Meta changes the WhatsApp Business Platform.

4. Your use of WhatsApp with Status Vault

• You must comply with WhatsApp’s terms and policies in addition to these Terms.
• Share claim links and Studio Pod invite links only in conversations with people who are actually collaborating on the relevant song. Do not post them publicly or send them to people who have not asked to participate.
• Forward only content you have the right to share.
• You can stop service messages at any time by sending STOP to the Status Vault number or by blocking it.

5. Consent to electronic records and signatures (ESIGN Act & UETA)

Please read this section carefully. It explains how you agree to receive agreements and sign them electronically under the U.S. Electronic Signatures in Global and National Commerce Act (15 U.S.C. § 7001 et seq., the “ESIGN Act”) and the Uniform Electronic Transactions Act as adopted in your state (“UETA”).

Scope of consent

Before you sign anything, Status Vault asks for your affirmative consent to use electronic records and electronic signatures. When you give that consent, you agree that split sheets, producer agreements, distributor and SoundExchange letters of direction, related disclosures, and copies of executed agreements may be provided to you electronically, and that your electronic signature on them is legally binding to the same extent as a handwritten signature.

System requirements

• To sign in WhatsApp: a smartphone running a current version of WhatsApp that supports WhatsApp Flows.
• To sign on a computer: a current version of Chrome, Edge, Firefox or Safari with JavaScript enabled. WhatsApp Flows do not run on WhatsApp Web or desktop apps, so every signing request includes a single-use secure browser link valid for 24 hours.
• To keep copies: the ability to open and save PDF files.

By completing a Status Vault signing Flow or browser signing page and opening the executed PDF, you demonstrate that you can access and retain records in the electronic form we use.

Signature methods

• Wet-ink camera signature. You sign your name in ink on paper and photograph it with your phone camera inside the WhatsApp Flow. Status Vault extracts a transparent image of your handwritten signature and stores it encrypted in your Creator Passport.
• Typed signature. You may instead adopt your typed legal name as your electronic signature and add a wet-ink signature later.
• Drawn or uploaded signature in the browser, including a mobile hand-off by QR code, when signing on a computer.

Saved signatures are never applied automatically

Saving a signature to your Creator Passport does not authorize us or anyone else to sign for you. Each new agreement requires a separate, authenticated action by you: on the confirmation screen you review the track, the approved master mix and your exact terms, and tick an explicit statement such as:

“I confirm my Creator Passport details above and affirmatively adopt and apply my saved signature to execute this agreement for '[Track Title]'.”

Only that action applies your saved signature to that agreement.

Audit trail and tamper sealing

For every signature, Status Vault records an immutable signature event containing your business-scoped WhatsApp ID and phone number as known at signing, the signing channel, a hash of the single-use session token, the exact consent statement you accepted, the SHA-256 fingerprint of the signature image applied, the SHA-256 fingerprint of the locked master audio, and the UTC time — plus IP address and browser details for browser signing. The final executed PDF is sealed with its own SHA-256 fingerprint. You agree that these records may be used as evidence of your signature and of the integrity of the agreement.

Copies of your agreements

Each executed agreement is delivered to you as a PDF in your WhatsApp chat and remains available in the web vault. You may request a paper copy of any agreement you signed through Status Vault free of charge by emailing zeferiah@official-status.com.

Withdrawing consent

You may withdraw your consent to electronic records and signatures at any time by emailing zeferiah@official-status.com. After withdrawal you will not be able to sign new agreements through Status Vault; withdrawal does not affect the validity or enforceability of agreements you signed before withdrawing. Withdrawal takes effect within a reasonable time after we receive it.

Keeping your contact details current

We deliver records to the WhatsApp account and, if provided, the email address in your Creator Passport. If you change your phone number, WhatsApp account or email, update your Passport or notify us at zeferiah@official-status.com.

6. Creator Passport

• You are responsible for the accuracy of your Passport details, including your legal name, PRO, Writer IPI, publishing entity and Publisher IPI, and loanout details. Inaccurate details can delay or misdirect royalty payments.
• Keep your Passport current. You can update IPIs or retake your signature from any signing Flow.
• You may revoke your saved signature at any time by sending REVOKE SIGNATURE on WhatsApp or emailing zeferiah@official-status.com. Revocation does not affect agreements already executed.

7. Splits, work-for-hire and your representations

When you sign an agreement through Status Vault, you represent and warrant that:

• the shares, credits, advances and royalty terms reflect what you actually agreed with your collaborators;
• you have the right to enter into the agreement and to grant the rights it describes, and doing so does not breach any other agreement you are party to (including publishing, label or management agreements);
• any work-for-hire, assignment or loanout provisions in the agreement apply only as written in that agreement, and you have authority to bind any loanout entity named.

Status Vault enforces that composition shares on a split sheet total exactly 100.00% before it can be sent for signature, but does not determine who wrote, produced or owns any work. Disputes about authorship, ownership or shares are solely between the parties to the agreement.

8. Status Vault is not a party or your lawyer

Official Status, LLC provides Status Vault as a technology service. Unless Official Status, LLC signs an agreement in its own separate capacity as a record label, it is not a party to agreements users execute through Status Vault. Agreement templates and summaries are provided for convenience and are not legal advice. You should consult your own attorney before signing any agreement.

9. Your content

You keep all ownership rights in the audio, stems, documents and other content you share (“Your Content”). You grant Official Status, LLC a limited, non-exclusive, worldwide, royalty-free license to host, store, copy, transcode (including generating watermarked 320 kbps previews), analyze, display and deliver Your Content solely to provide Status Vault to you and to the collaborators and Workspace Owners authorized to access the relevant project. This license ends when Your Content is deleted from Status Vault, except for content embedded in or fingerprinted by executed agreements.

We do not use Your Content to train machine-learning models.

10. Acceptable use

• Do not upload content that infringes anyone’s copyright or other rights.
• Do not impersonate another person, sign for someone else, or misrepresent your identity or authority.
• Do not use Status Vault to send spam or unsolicited messages, or to harvest phone numbers.
• Do not attempt to bypass security controls, reverse-engineer the service, or interfere with its operation.
• Do not use Status Vault for any unlawful purpose.

11. Third-party services

Status Vault relies on third-party services including WhatsApp (Meta Platforms, Inc.), Google Drive, Dropbox, WeTransfer, iCloud and Stripe. Your use of those services is governed by their own terms. We are not responsible for their availability, for links that have already expired before Status Vault receives them, or for changes Meta makes to the WhatsApp Business Platform.

12. Fees

Some features require a paid plan. Prices, billing periods and plan limits are presented before you subscribe, and payments are processed by Stripe. Unless stated otherwise at checkout, subscriptions renew automatically until cancelled, and fees already paid are non-refundable except where required by law.

13. Suspension and termination

You may stop using Status Vault at any time and request deletion as described in our Data Deletion Instructions. We may suspend or terminate access if you breach these Terms, if required by law, or if Meta restricts our use of the WhatsApp Business Platform. Executed agreements, the signature ledger and the sections of these Terms that by their nature should survive (including electronic-records consent for executed agreements, representations, disclaimers, limitation of liability, indemnity and governing law) survive termination.

14. Disclaimers

Status Vault is provided “as is” and “as available”. To the fullest extent permitted by law, Official Status, LLC disclaims all warranties, express or implied, including merchantability, fitness for a particular purpose, title and non-infringement, and does not warrant that the service will be uninterrupted or error-free or that every shared link can be rescued before it expires.

15. Limitation of liability

To the fullest extent permitted by law, Official Status, LLC will not be liable for any indirect, incidental, special, consequential or punitive damages, or for lost profits, royalties or revenues, arising from or related to Status Vault. Our total liability for any claim relating to Status Vault will not exceed the greater of the amount you paid us for Status Vault in the twelve months before the claim arose or one hundred U.S. dollars (US$100). Some jurisdictions do not allow these limitations, so they may not apply to you.

16. Indemnification

You will defend, indemnify and hold harmless Official Status, LLC and its members, officers and employees from claims, losses and expenses (including reasonable attorneys’ fees) arising from Your Content, agreements you execute through Status Vault, or your breach of these Terms or applicable law.

17. Governing law and venue

These Terms are governed by the laws of the State of Florida and applicable U.S. federal law, including the ESIGN Act, without regard to conflict-of-laws rules. Any dispute arising from these Terms or Status Vault will be brought exclusively in the state or federal courts located in the State of Florida, and you consent to their personal jurisdiction. Agreements you execute through Status Vault are governed by their own terms.

18. Assignment

You may not assign these Terms without our written consent. Official Status, LLC may assign these Terms, in whole or in part, to an affiliate or to a successor entity — including a corporation formed to own and operate Status Vault — or in connection with a merger, financing, acquisition or sale of assets, and will notify you of any such assignment.

19. Changes to these terms

We may update these Terms by posting a new version on this page and updating the date above. Material changes will be notified through WhatsApp or email at least 14 days before they take effect. Continued use after the effective date constitutes acceptance. Changes never alter agreements you have already executed.

20. Contact

Questions about these Terms: zeferiah@official-status.com. Legal notices to Official Status, LLC must be sent to the registered address shown above, with a copy by email.